When you navigate to the Crew Schedule in e*Labor, you first see a summary screen. It displays a Generate Projection button and a summary of the weekly schedules that have been created. The summary includes the following columns: Date Displays the schedule date. This is a hyperlink you click to open the schedule Store The restaurant number Projected Sales The projected sales for the week are pulled from the Projections screen. This number is based on the manager adjusted sales from the Projections screen. If the manager made no adjustments, it is the original ROPbased projection Actual Sales As the week progresses, the actual sales are displayed ROP Based Transactions Displays the number of transactions projected through ROP Manager Adjusted Transactions Displays the number of transactions projected after the manager has made any adjustments to increase or decrease the projections Actual Transactions As the week progresses, the actual number of transactions is displayed as a cumulative total Projected Crew Labor % Total number of crew hours divided by the percentage of sales Scheduled Hours (VLH) The number of variable labor hours scheduled Total Scheduled Hours The total number of variable, floor, and fixed hours scheduled Total Variance Hours (VLH) Total variance hours looks at variable hours actually scheduled vs. what is needed. This adds all of the plus or minus hours together to get a total variance, for example -3 hours and +2 hours = 5 hours of variance Total Fixed Task Variance Hours The difference between the fixedhours scheduled and the number of fixed hours in the Fixed Hours Guide Total Floor Variance Hours The difference between the floor hours called for by the system and the number of hours that were scheduled # of Unassigned Shifts Displays the number of shifts in the schedule that do not have a person assigned Is Posted Indicates whether or not the schedule has been posted in e*Labor Is Approved Indicates whether or not the schedule has been approved in e*Labor At the top of the Crew Schedule screen, the Action button provides the following options: The Reports button enables you to run reports on the schedule. It includes the following reports: The Filter button displays a row of filters that allow you to sort information or display only certain information about the schedule. Click the Filter button to show or hide the filters. Filters can be used together. For example, you could set the schedule job filter to Grill Regular Menu and the daypart filter to Lunch. The filters selected display in the breadcrumb so you can easily see what filters, if any, are selected. The Analysis button displays information about the schedule, such as weekly statistics and fixed tasks. Click the Analysis button to show or hide the information. The number on the left side of the Analysis button indicates the total number of over- and under-scheduled hours for the week. Weekly Stats Tab For each day, the Weekly Stats tab displays the following information: Projected Sales The sales projected for the day Scheduled Dollars The total hours scheduled multiplied by the rate of pay for employees Projected Labor % This includes the total hours scheduled plus vacation accrual if the organization uses vacation accrual. This will also include a calculation for all unassigned shifts that uses an average rate of pay for the day multiplied by the length of the shift Total Scheduled Hours The total number of hours scheduled Net Variance The difference between the projected hours and the scheduled hours Total Variance The total number of over- and under-scheduled hours. The system adds the under-scheduled hours and the over-scheduled hours to display the total variance. For example, -3 hours and +2 hours = 5 total variance hours Unassigned Hours Displays the number of unassigned hours on the schedule Premium Pay Displays the amount of any premium pay (if used by your restaurant) Premium Pay Hours Displays the total number of hours that will receive premium pay (if used by your restaurant) Daily Crew Vacation Accrual For organizations that offer paid vacation to crew or hourly managers, this enables an organization to spread the cost throughout the year instead of having the vacation cost hit the laborline the week thevacation is taken Fixed Tasks Tab The Fixed Taskstab displays the difference between the number of hours scheduled and the number of hours in the Fixed Hours Guide. The Chartbutton displaysa visual diagram of projected staff versus working staff.Before using this button, always filter to what you want to see (floor or variable). The red graph shows projected staff based on the VLH and the blue graph shows what has been scheduled. If the two graphs are not lined up with each other, the time is either over-scheduled or under-scheduled. For example, under-scheduling can occur if a manager deletes a shift. The Warnings button displays issues that may need to be corrected in the schedule. The number of alerts (warnings) displays on the button. You can view all warnings, or filter by the warning type listed in the drop-down. Warnings happen when you manually edit a shift after the Auto-Schedule process. They are based on the settings set up for your organization. Note: Any warnings that were created in the Managers' Schedule are carried over during auto-schedule for the Crew Schedule. The Employee View/Job View button enables you to toggle the view of the schedule between Employee View, which displays the entire shift for a crew member on one line, and Job View, which shows one line for each schedule job assigned for the shift. The button displays the total number of open shifts (unassigned shifts) for the week. The tabs for each day of the week display time and schedule jobs in 15 minute increments. Indicates the person is unavailable Indicates the specific schedule job the person is assigned to work. Each job has a different color and code. For example, drive-thru displays as a green box with theletter "D" A break symbol indicates that the crewor manager has been scheduled for a rest break or a meal break. When you point to a break, a screen tip indicates whether or not it is a meal or rest break Indicates a 10 minute rest break Indicates a 10 minutemeal break Indicates a 15 minute rest break Indicates a 15 minutemeal break Indicates a 20 minute rest break Indicates a 20 minutemeal break Indicates a 30 minute rest break Indicates a 30 minutemeal break Indicates overtime and displays when the maximum work hours are exceeded Theicon to the left of thename indicates the person is a minor The icon to the left of the name indicates the person is a shared employee Indicates a shared employee is working at another restaurant in the organization during that time. This only displays if you are trying to add the employee on the same day they are already scheduled at another restaurant in the organization The icon to the left of the name indicates the person is no longer a shared employee of this restaurant The number following thename displays the person's skill level for the schedule job Floor Hours Floor hours are based on a 10 to 1 ratio. For every 10 crew scheduled, a floor manager should be scheduled. Rest Breaks and Meal Breaks For rest breaks, the scheduled staff is not reduced. Auto-schedule will not try to cover the break with another employee. For meal breaks, the scheduled staff is reduced by one. Auto-schedule will try to replace the scheduled job with another employee or create an unassigned shift fragment to cover for the break. The Weekly View tab displays the entire week on one screen. As in Job View, it shows one line perperson for each schedule job assigned. The Schedule Reminder tab displays any notes regarding the weekly schedule that were entered in the Manager's Log. This could be a reminder about a local promotion or reminders of things that need to be done in the restaurant on a particular day. For example, there might be a reminder about a local promotion, such as a McTeacher's Night that is running at a specific time one evening during the week; or there might be a reminder that the stack cleaners are coming on a specific night. The Audit Trail captures all the changes or actions that are performed by the user including the following: This information can be viewed in the Audit Trail tab on screens in e*Restaurant. The Help button allows you to access screen-specific online Help when you are working in the Managers' or Crew Schedules.Column
Description
Column
Description
Filter Button
Analysis Button
Information Displayed
Description
Chart Button
Warnings Button
Employee View/Job View Button
Daily Tabs
Symbol
Description
Weekly View Tab
Schedule Reminder Tab
Audit Trail Tab
Help Button
Example
Assign Employee to Unassigned Shift
Quick Steps
To assign an employee to an unassigned shift:
- From the People Management menu, select e*Labor > Crew Schedule
- Click the date
- Click a day tab; ensure you are in the Job View; if you are in the Employee View, click the Employee View button to go to the Job View
- Click in the blank cell of the Employee Name column; click the right corner of the blank cell to display the drop-down list
- Select an employee from the drop-down list
When selecting an employee, look first for available employees with a high skill level.
With shared employees, timing is important. The home restaurant or the shared restaurant needs to enter the shared employee on the schedule and save it. Once saved, all restaurants where the employee is shared see the employee's shifts at the first restaurant. - Click the Action button and selectSave
TheSaveoption is directly above thePostoption. Make sure you are selecting the correct option. - Click OK
To assign an employee to an unassigned shift:
From the People Management menu, select e*Labor> Crew Schedule |
Click the date | |
The message Loading Crew Schedule displays |
Click a day tab; ensure you are in the Job View; if you are in the Employee View, click the Employee View button to go to the Job View |
Click in the blank cell of the Employee Name column; click the right corner of theblank cell to display the drop-down list
| |||
Select an employee from the drop-down list |
Click the Action button and selectSave | |
The message Saving Data displays | |
The message Data Saved displays | |
Click OK |
Click theActionbutton and selectCloseto exit the screen. |